INTRODUCTION
Introduction to the Global Center on Adaptation (GCA)
The Global Center on Adaptation (GCA) is an international organization that works as a solutions broker to catalyze action and support for adaptation solutions, from the international to the local, in partnership with the public and private sector, to ensure we learn from each other and work together for a climate resilient future. Adapting to impacts of climate change provides a “win-win” for livelihoods, food security, water supply, health, security, and economic growth. The work of the GCA elevates the visibility and political importance of climate adaptation and facilitates solutions, such as smarter investments, new technologies and better planning to become more resilient to climate related threats. GCA is a rapidly growing organization with offices in Abidjan, Beijing, Dhaka, Groningen, and Rotterdam.

The GCA’s ambitious 2020-2025 business plan and strategy have three pillars:

• Programs: Food Security; Using Nature for more resilient infrastructure; Water for Urban Growth and Resilience; Climate Finance; Youth Leadership.
• Knowledge: Building adaptation knowledge globally through cutting edge products such as the State and Trends in Adaptation Report and the Adaptation Knowledge Portal.
• Advocacy and Awareness: Formulating policy messages to move the global, regional, and local adaptation agendas forward.

Introduction to the Requesting Program
The GCA regional office in Beijing, launched in June 2019, works closely with the Ministry of Ecology and Environment (MEE). As a key international partner for the development and implementation of China’s National Adaptation Strategy 2035, GCA China works with international and local stakeholders to support adaptation actions in the region.
 
In 2025, GCA China envisions organizing an impactful series of knowledge exchange activities under the China-Africa Knowledge Exchange Program, focusing on the critical topic of climate change adaptation. These events aim to foster dialogue and collaboration between Chinese and African experts, policymakers, and practitioners. The goal is to share best practices, innovative strategies, and practical solutions for adapting to climate change impacts in both regions.

Purpose of this Request for Proposals (RFP)
GCA is launching this RFP to solicit competitive proposals and select Firms/organizations (hereto referred to as “Service Provider” or “Bidder”) to enter into a Framework Agreement. The selection process aims to ensure that the final selected Service Providers are of the highest caliber professionally, technically and ethically to implement and execute the necessary services.

Purpose and Duration
GCA intends to enter into a Framework Agreement for Translation, Interpretation, and Transcription services  services for GCA China based on the TOR included in this document. The agreement will be valid for an initial one (1) year term, renewable up to one (1) additional term subject to performance, availability of funds and mutual agreement.
 
Financial Envelope and Work Orders
The maximum financial envelope for services is EUR 30,000 (Thirty Thousand Euros). Work Orders will be issued using fixed prices from the Framework Agreement, with services provided on demand.

Scope of the Services to be Performed
GCA seeks an agency that can deliver the following services:

• Translation: Translation of written content including but not limited to reports, press releases, concept notes, correspondence, brochures, and social media messages.
• Simultaneous interpretation: Simultaneous interpretation for live events, including webinars and high-level in-person events. Interpretation will be done in-person or remotely. Should in-person interpretation be required, travel costs will be borne by GCA according to its travel policy.
• Transcription: Tidied-up transcription of live events, both online and in-person, as well as recorded events. Transcription will be done remotely.
• Voice overs: Producing ready-to-use voice overs for video content in relevant languages, from producing a high-quality recording to post-editing to ensure correct synchronization and timing. Voice overs must not be software generated.
• Video subtitling: Subtitling of videos in a variety of languages. This includes working with GCA’s team to embed subtitles directly on Adobe Premiere files.

Submission of the Proposal
If you are interested in participating in this Request for Proposal, you are requested to submit your proposal to the submission link: GCA-PR-24-653 – FWA – GCA China Translation and Interpretation Services no later than 20 January 2025, 16:00:00 hours (04:00:00 p.m. o’clock), Central European Time (CET) (hereinafter referred to as “the closing date and time”).

Bidders are cautioned that the timing of submission is based on when the proposal is received by the GCA, not when a proposal is submitted by a bidder. As transmission can be delayed due to file transfer size, transmission speed or other technical factors, bidders should plan to submit proposals well in advance of the Submission Deadline to avoid submitting late due to technical issues. Bidders submitting near the Submission Deadline do so at their own risk.

Proposals received after the closing date and time will be rejected. GCA will confirm receipt of proposals within 24 hours from the closing date and time. Bidders that do not receive this confirmation must contact GCA within 48 hours from the closing date and time. After 48 hours from the closing date and time, GCA shall not respond to any queries related to whether a bidder’s proposal was received.

Please download the full RFP on this page for more information.